About Us Contact Us Calendar Meet The Brothers Brotherhood Recognitions Interesting ZB Facts The National Website The Southwest District History of ZB Dublin Dr Pepper ZBME Home This page last modified on Thursday, 25 March in the Year of Our Lord 2004	KAPPA KAPPA PSI, ZETA BETA OFFICERS, A GUIDE Use the jump links below to go directly to that office. Thoughts on the office of Chaplain Thoughts on the office of Historian Thoughts on the office of Alumni Secretary Thoughts on the office of Corresponding Secretary Thoughts on the office of Recording Secretary Thoughts on the office of Treasurer Thoughts on the office of Member at Large Thoughts on the office of Vice President Thoughts on the office of President Thoughts on the office of CHAPLAIN: The Chaplain can be considered as taking on the role of a Moral and Ethical Advisor In and To the Brotherhood of Zeta Beta.  True, the method he by which he delivers his message will undoubtedly be Christian, but since there are in Zeta Beta many varying thoughts within our Christian framework, he must not espouse any one belief above the other, but must look after the moral and ethical well-being of the chapter based on a Christian foundation.  He will work to maintain a Christ-like attitude within and without the Brotherhood. There are no National Guidelines for Chaplain ZB Constitution Article III. Officers 3.05 Officers shall perform their duties to the fullest extent of their capabilities, remembering though, that they are a member first and an officer second. Striving to be a servant leader, Mark 9:35 shall be the foundation from which the officers Zeta Beta serve their brothers. Sitting down, Jesus called the Twelve and said, "If anyone wants to be first, he must be the very last, and the servant of all." ZB Bylaws 3.60 The Chaplain will be responsible for aiding the chapter to maintain a Christ-like attitude in all of their actions, praying for each individual brother and helping Zeta Beta to grow in Christian Brotherhood. 1) He will present a short devotional at every regular meeting of the chapter, citing scripture. 2) He will maintain a weekly prayer list of all members with their requests and will furnish copies of this to the members at each meeting. 3) He will strive to organize, at least once each semester, a retreat or a special night set aside for the purposes of the advancement of Christ in the Brotherhood. 4) He will work with the TBS Chaplain and the Band Chaplain to promote Christ in the band. 5) He will present an oral and typed report at the last meeting of each semester on the "State of the Spirit Corps" where he will identify areas of achievement and opportunities for growth in the Brotherhood. The Chaplain must aid, pray, and help grow.  I suppose a if a Chaplain wanted to know how much he accomplished, he could ask himself the question, “Is Zeta Beta, spiritually, a stronger Christian chapter than it was when I began my term of office?”  He needs to: Present a short devotional at each meeting Maintain a prayer list and see that it gets to everyone Organize a spiritual retreat at least once a semester.  It can be in or out of town, a few hours long or an entire day and night. Work with our other chaplains Read a typed report at the last meeting on each semester about God’s thoughts on the good and need to be better spiritual condition of the chapter. Who to elect as Chaplain?  As with all officers, his record as an officer, speaks louder than anything.  If he was an average officer in their last office, he will probably be average in the office he is seeking.  If he did not perform all his duties in his last office, 20 years of watching officers says the probability is quite high that he will not care to perform all his duties in the office he is seeking.  Come election time, remember that talk is cheap and his actions have already spoken for him.  If he is a new brother, look at how he handled Membership Education.  The same idea applies.  Generally a great prospective makes a great officer.  Never elect a brother for the reason that you think they are a mighty spiritual individual.  A Chaplain must UNDERSTAND the chapter.  One may be individually on a spiritually high level but what is important is that the Chaplain senses the spiritual needs & condition of the chapter, not delivering messages based on where he is at in his own life, but where Zeta Beta is at in the THEIR life.  He of course, should put their needs before his and be able to be an example.  Never give the office of Chaplain as a consolation prize because the brother already lost to someone else for a prior elected office.  If there was any one qualification, it might be that he is a righteous brother who knows each of his brothers better than any of the rest of the brothers. Thoughts on the office of HISTORIAN The good Historian probably should never have to be admonished to take pictures, make a creative scrapbook, or put together an awesome display.  He will want to do these things because it will be so important to him to record the chapter’s activities for posterity, that probably what the chapter will have to say is Whoa!  We’re going to have to get you a digital camera because we can’t afford the film anymore!  The Historian should be a brother who is consistently organized and thorough and who is aware of the duties of his office. From the Guide to Membership Take your camera with you wherever you go. Keep it loaded with film! Some of the best pictures will be the ones you never thought of. Instead, spontaneous moments can make priceless pictures. If you camera is too inconvenient to carry around everywhere, a pocket-sized model can be handy.  From the Guide for Historians The duties of this office include maintaining a written and pictorial record of the activities of the chapter and band. In some instances, the historian may submit articles for The PODIUM and district publication. For further information, consult the Guide to Chapter Historian’s Duties, available for downloading from the national web site. Article VI. Section 2.6.211 The Historian shall be responsible for maintaining a written and pictorial record of the activities of the chapter and band. Guide to Chapter Historian’s Duties In addition, the Chapter Historian’s duties include: _ Reporting of Chapter news to the National Headquarters _ Organizing Chapter Files and Historical Documents _ Preparing an annual scrapbook/yearbook _ Preserving Chapter History _ Researching and compiling chapter history _ Giving historical presentations _ Maintaining contact with the National Archive and History Coordinators _ Determine what items should be sent to the National Headquarters for the Archives All chapter members should be aware of the responsibilities of the Chapter Historian and should elect a Brother to this office who is consistently organized and thorough. As with any office, be aware of the qualities required of the position and match them to strengths of each individual candidate. Do not take this decision lightly! Recording Chapter Events In Written Form The Chapter Secretary records proceedings of business meetings, but the Chapter Historian records the events and activities of the chapter outside of meetings. Events and activities should be documented in written form in a journal which he/she should carry whenever he/she is present at a chapter activity. In Visual Form In addition to his journal, the Chapter Historian should have a pad of paper and a camera at every chapter event. While the journal should be used to record descriptions of the event, the pad of paper should be used to keep a log of photographs taken. Do not wait until photographs are developed to log them. The photograph log should identify: _ A brief caption/description of the event _ the location at which the photograph was taken _ the date _ the names of everyone in the photograph The same care should be taken with digital photographs or digital video. Be sure to identify each disk and find a safe and proper place to store these items. Do not keep it at a Brother’s home as it could be lost after graduation. Photographs should be taken at all chapter activities, and numerous chapter members should be encouraged to bring cameras. The Chapter Historian should also make use of a video camera if available. If the historian is unable to attend an event, a substitute photographer must be assigned. “Photo Opportunities” should be a regular item of business in the weekly chapter meeting. As soon as the photographs have been developed, the historian should label them appropriately. The items included in the photograph log should be listed on the back of each photograph. All the pictures and negatives should then be labeled and organized in a logical fashion (see “Organizing Chapter Records and Historical Documents” below). Annual Chapter Photograph The Chapter Historian should also arrange for a group photograph or composite of chapter members each year. Your Student Activities office should be able to recommend a professional photographer who can produce a composite photograph. If this is not possible, the Chapter Historian should at the very least take a formal group photograph of the chapter. Reporting Chapter News The Chapter Historian should make “prompt and full reports of all local news” of the chapter to the National Headquarters. Each chapter has a file at the National Headquarters containing as much historical data of the chapter as has been provided by the chapter through the years. In order to keep this information current and to show the range of chapter involvement, the Chapter Historian should regularly send information about special projects to the National Headquarters. Kappa Kappa Psi 3 Guide to Chapter Historian’s Duties 1st Edition – July 2001 Ken Corbett and Scott Stowell KKPsi Archives and History Team Most importantly, an historical summary of the chapter’s Chapter news should be compiled throughout the year and submitted annually. A good time to submit this annual historical record is with the Chapter Summary Report at the end of the Spring. Remember, the history of Kappa Kappa Psi is in large part comprised of the individual histories of its chapters. For future generations to know and appreciate the scope and magnitude of the Brotherhood, it is necessary for every chapter to do its part to provide an accurate historical account of each year’s activities. Reports to the National Headquarters may also include photographs and other documentation. In order to make the Podium a successful publication that serves the chapters, each chapter, through its historian, its secretary, and its president, must work in maximum cooperation with the national headquarters. The Chapter Historian, in cooperation with other chapter officers, should contribute to Fraternity publications by writing about interesting activities of the chapter and its members. The Chapter Historian has a great potential for publicizing the activities of the chapter and bringing to light the chapter’s relationship to the University/College band, the school and community. Chapter news may be submitted for inclusion in an alumni or district newsletter or in a campus or city newspaper (it is advisable to inquire about submission formats and schedules). Receiving proper credit for worthwhile and newsworthy accomplishments is a sure-fire means of building interest in your chapter and will also foster an increased awareness of Kappa Kappa Psi on a national level. Finally, report chapter news on your chapter website or district website. The Chapter Historian should work with the person in charge of the website to make sure that information is regularly updated. This is a great way for your alumni and for other chapters in your District to keep up with the activities of your chapter. Organizing Chapter Files and Historical Documents In order for your chapter’s history to be a useful tool from which the chapter can learn about its past and guide its future, it is important for the chapter’s files and historical documents to be well organized. The hardest part of preserving a chapter files is often devising a system of organization. The following Organizational System Guidelines is intended to serve as an aid to creating a system that works best for your chapter. Organizational System Guidelines The following is a sample of a system to organize chapter documents. A. Official Records 1. Chartering Information 2. National Constitution, and chapter and district constitutions. 3. Rituals and Ceremonies 4. Fraternity and Chapter History 5. Handbooks and Guides B. Chapter 1. Minutes (preserve a copy of all agendas and minutes and have them bound together at the end of each school year). 2. Reports (include written reports of chapter officers and committees with meeting minutes). 3. Written and electronic communication (this includes both communication sent and received). 4. Budgets (preserve a copy of each year’s annual budget). Kappa Kappa Psi 4 Guide to Chapter Historian’s Duties 1st Edition – July 2001 Ken Corbett and Scott Stowell KKPsi Archives and History Team C. Officers 1. List of Officers by Year (these files may also include information on officer’s duties that is specific to your chapter). 2. President Activity 3. Vice-President Activity 4. Secretary Activity 5. Treasurer Activity 6. Historian Activity 7. Alumni Secretary Activity D. Committees 1. List of Committees by year 2. Officer Meeting Minutes 3. Committee Reports E. Membership Education Program 1. Initiation Reports 2. Documented Membership Education Program 3. Miscellaneous items (such as “What Kappa Kappa Psi means to me” essays, chapter “family trees”, etc.). F. Activities (utilize the Fall and Spring Activity Reports for documenting chapter activities). 1. Descriptions of recurring projects and programs, concerts, annual fundraisers, etc.), including organizational details. 2. Reports of projects and programs (including any publicity received). 3. Reports of social activities. 4. Publicity received by the chapter (such as newspaper articles, etc.). G. Publications 1. The Podium 2. NewsNotes On-Line 3. District newsletters 4. Chapter newsletters 5. Alumni Newsletters H. Membership 1. Accurate list of Active Members 2. Accurate list of Alumni Members 3. Accurate list of Honorary Members 4. Achievements of chapter members, both within and outside chapter endeavors. 5. Marriage, birth and death announcements (in preparing death announcements, be certain to include a condensed biographical sketch of the deceased. Always inform your chapter alumni secretary and the national headquarters of any deaths so that the records may be properly revised and fellow alumni informed). 6. Programs of performances by individual members (including faculty brothers). I. Awards and Honors 1. Awards Received by Chapter and Members 2. Awards Given by Chapter Kappa Kappa Psi 5 Guide to Chapter Historian’s Duties Materials that can be discarded are: _ Flyers or notices of meetings. _ Routine correspondence such as cover letters from the National Headquarters. _ After six years, cancelled checks, check stubs, statements, invoices, and receipts. Organization of Photographs Photographs are an important part of a chapter’s historical files. A Chapter Historian should have a system for the organization and storage of photographs so that they can be easily found when needed and so that future generations can have a visual record of the chapter’s past. When labeling photographs, it is important to record the following information: _ Event or occasion _ Date _ Location _ Names of individuals in photograph _ Corresponding number on photo negative (this will make is much easier to make re-prints when necessary). The best way to label photographs is to place a sticker on the back of each photograph and print the information in pencil (ink tends to smear on the face of other photographs when stacked together). Store all photographs from one year together, including photo negatives. Make sure your negatives always remain with the photographs; this will make it much easier to find negatives when they are needed. It is highly suggested that you have photographs saved electronically to CD-ROM when developed. This will help to keep your photographs organized and easily accessible, and will also enable you to include them for publication without the necessity of scanning them (which can be very timeconsuming). If photographs are saved on CD-ROM, be sure to label and store the disks appropriately. Preserving Chapter History Whether your chapter was chartered 80 years ago or last semester, you will have certain documents, photographs and artifacts that are irreplaceable and which should be cared for properly. As time goes on, many of the documents pertaining to significant moments in your chapter’s history (such as your charter) will begin to age and will become brittle or faded. One way to guard against this is to store precious documents in acid-free envelopes or folders. Older documents that have already begun to fade can be deacidified and preserved in a number of ways. Special materials for the storage of photographs and negatives will keep them from fading. In addition, if your chapter has materials that might be of historic interest to the national Fraternity, please send copies to the National Archives and History Team, c/o the National Headquarters. Individual chapters (especially the older ones) often have valuable pieces of history that helps to offer important insight into the Fraternity’s past. Preparing an annual scrapbook/yearbook Collecting and organizing news and photographs pertaining to the chapter’s history is just one aspect of the historian’s job. He/she must also arrange the history so that it is easily accessible. Moreover, it must be in a format that allows for easy presentation. Most historians work on this project all year long, even though they don’t actually put the chapter yearbook together until late in the school year. This final project is very important in the chapter’s history. Don’t overlook it! Arrangement The most common way to arrange the yearbook is chronologically. There are other ways, however, such as grouping them by activities (social functions, musical activities, probationary membership activities, special events, etc.). No matter which way you choose to arrange the material, make sure that the arrangement will be clear to those who will follow next year and ten years from now. What to Include Every photograph taken during the year? Probably not. For the sake of presentation, any one year’s activities should not span several volumes of various scrapbooks. One of the roles of the historian is to decide what will be included and what will simply be left in the files. Include only what is necessary to tell the story of the current year’s chapter history, and make sure what is not included is filed away in the chapter’s archives (something that does not seem worth saving today might be a very important piece of history in the future). Keep the materials balanced (don’t include twenty photographs of one activity and only one or two of another). Always be aware that brothers will be looking through the yearbooks for many years to come. Don’t include items which have meaning only today. If you feel something is important, but you doubt future brothers will understand it, explain the situation or story in writing. The chapter yearbook should be fun, meaningful, and historical. The Chapter Historian usually works with other chapter members to complete the annual scrapbook. A scrapbook not only serves as a method to keep a historical record of chapter activities, but it can also serve as an effective recruiting tool. Potential members can look through a scrapbook and get a full understanding of what the chapter accomplishes each year. Some hints for an eyecatching scrapbook include: _ Be creative, but use the traditional scrapbook form. _ Do not include any pictures with alcoholic beverages (bottles, cans, or cups indicating alcohol) or disrespectful poses. _ Pictures should have a short caption explaining the event and the naming people shown. (identify as brother, prospective member, guest, etc.). _ Make sure the pictures and captions tell a story about chapter activities throughout the entire school year. _ Remember that people looking at the scrapbook may not know anything about the chapter, the school, chapter members, etc. Do not use "inside jokes" or assume the reader will know what activity is shown in a picture. _ Use your Fall Activity Report and Chapter Summary Report as a guide of events you would like to photograph and preserve. Researching and compiling chapter history Another role of the Chapter Historian is to research and compile the chapter’s history. Information not included in your chapter’s archives may be contained in your chapter’s file at the National Headquarters (another reason to send in regular reports of your chapter’s activities to the National Headquarters) or in the Fraternity’s historical archives. When compiling chapter history, especially for events such as significant anniversaries, consider traveling to the National Headquarters to find information that may not be found in your chapter’s files. The record of your chapter’s history is not limited to documents and other written materials; much of it is retained in the minds of your chapter’s alumni. A great deal of your chapter’s history that cannot be found in writing can be compiled by interviewing alumni who were significant in the life of the chapter and preserving these interviews as recordings and type-written transcripts. Giving historical presentations Keeping the History Alive The historian is the keeper of much knowledge and insight about the chapter’s past and present. At the chapter level, as well as the national level, the history of the Fraternity must be kept alive by teaching and sharing it with others. New members, old members, and even non-members should constantly be reminded of our history. The historian must possess a great urge to learn more about the history of his chapter and the Fraternity. After gathering this information, he/she must share it with others in historical writings, photographs, and verbal presentations. When to Share There are many great opportunities for the Chapter Historian to share his/her knowledge. Like any meaningful activity, these historical presentations must be well-planned and organized. Don’t trivialize the history or bore others by doing a half-hearted job. Take pride in your presentation. Kappa Kappa Psi 8 Guide to Chapter Historian’s Duties Several good opportunities for the Chapter Historian to share his/her knowledge are: _ Founder’s Day _ Chapter Day _ Alumni events _ Interest meetings for prospective members _ During the time probationary members are learning the history of Kappa Kappa Psi and when they are studying chapter history. Summary Researching and compiling past history is important, but Kappa Kappa Psi’s history must also be recorded in the present. A great portion of Fraternity’s history is comprised of the history of individual chapters, and this brings a renewed level of importance and responsibility upon Chapter Historians. The office of Chapter Historian requires a person who is consistently organized and thorough and who is aware of the duties of the office. It is hoped that this guide has helped to clarify the responsibilities of the Chapter Historian and to assist them fulfilling their duties. If you have any suggestions, questions or comments regarding this guide or anything related to the National Archives and History Project, please contact: Ken Corbett at Kenc@gwm.sc.edu and Scott Stowell at Gatorscot@aol.com ZB Constitution Article III. Officers 3.05 Officers shall perform their duties to the fullest extent of their capabilities, remembering though, that they are a member first and an officer second. Striving to be a servant leader, Mark 9:35 shall be the foundation from which the officers Zeta Beta serve their brothers. Sitting down, Jesus called the Twelve and said, "If anyone wants to be first, he must be the very last, and the servant of all." ZB Bylaws 3.45 The Historian will be responsible for imbuing all brothers with a sense of the continuity of the Fraternity and the Band. In addition to the duties set forth in Article VI, Section 2 of the National Constitution, Article III of the Chapter Constitution, and the Chapter Operations Handbook, his duties will include the following: 1) He will maintain a weekly Journal of the Chapter's activities and aspirations. Any brother will be allowed to contribute in addition to their Historian's own writing. This journal shall be typed each week and no week will be shorter than one page in length. It will be brought to every meeting and will be ready to present upon request. Each page will be numbered and dated. This Journal will be kept bound in hard copy. This Journal will be both hilarious and serious. 2) He will bring a camera to every meeting, event, function, etc… of the Chapter and will miss no opportunity to take photos. 3) He will keep a scrapbook of the brotherhood and the band and will be able to present at any regular meeting the photographs that he has taken to date. 4) The Scrapbook will be presented in its Final form at the Annual KKPsi/TBS Banquet. The only exception shall be the remainder of the year including graduation. 5) He will pre-select someone to operate in his place if he is unable to attend any meeting, function, or outside activity of the chapter (i.e. weddings) The Historian is supposed to keep a diary, a day-by-day diary of Zeta Beta, you know…. Dear Diary. to every meeting, he should bring his diary, and his pictures.  There should always be a camera within a very short distance of his hand.  He must put together a scrapbook.  He is not required to, but generally, he is in charge of the mandatory chapter display at conventions.  This display is no small undertaking!  An AEA Historian probably has one of the hardest and most important jobs in the fraternity.  What happened in 1994?  Who was Zeta Beta in 1994?  The historian has total control and responsibility for someone who, in 2014 asks, who was Zeta Beta in 2004??? Who to elect as Historian? As with all officers, his record as an officer, speaks louder than anything.  If he was an average officer in their last office, he will probably be average in the office he is seeking.  If he did not perform all his duties in his last office, 20 years of watching officers says the probability is quite high that he will not care to perform all his duties in the office he is seeking.  Come election time, remember that talk is cheap and his actions have already spoken for him.  If he is a new brother, look at how he handled Membership Education.  The same idea applies.  Generally a great prospective makes a great officer.  Never elect a brother just because they “like to take pictures” Elect a brother who is consistently organized and thorough and who is aware of the duties of his office.  Read this material yourself.  Ask the potential candidate questions from it and see if he can answer them.  Never give the office of Historian as a consolation prize because the brother already lost to someone else for a prior elected office.  If there is no history for Zeta Beta that year, it really is the fault of those who elected the Historian for not exercising good judgment. Thoughts on the office of ALUMNI SECRETARY: Alumni, the brothers who have terminated their affiliation with the chapter, the reason you are reading this right now.  Some may not believe it, but that is a debt owed.  Pay it!  All that most Zeta Beta Alumni ever ask is that they be kept informed about what is going on and when things are going to happen.  What do they want to know about most?  What you are doing; as a band and as a chapter.  The Alumni Secretary is one of the most difficult of offices.  If you have never beaten at least 8 people over the head to get an article, laid out an entire 12-page publication, printed, had it copied, and mailed it out three times a year, then the concept of the office may be hard to grasp.  An Alumni Secretary who has fulfilled his duties can perform any task or office the chapter asks of him.  National Constitution: 6.212 The Alumni Secretary shall collect permanent address information and dispense Life Membership applications to all brothers graduating or leaving the college or university, and to supply this information to the National Headquarters. The Alumni Secretary shall work with and promote alumni activities. Guide to Membership: Alumni Secretary This officer position should coordinate alumni activities with the chapter, keep updated files of alumni, and assist the National Alumni Association Director for your district. ZB Constitution: Article III. Officers 3.05 Officers shall perform their duties to the fullest extent of their capabilities, remembering though, that they are a member first and an officer second. Striving to be a servant leader, Mark 9:35 shall be the foundation from which the officers Zeta Beta serve their brothers. Sitting down, Jesus called the Twelve and said, "If anyone wants to be first, he must be the very last, and the servant of all." 3.50 The Alumni Secretary will insure that no brother of this chapter is forgotten or ceases to be an informed brother. In addition to the duties set forth in Article VI, Section 2 of the National Constitution, Article III of the Chapter Constitution, and the Chapter Operations Handbook, his duties will include the following: 1) He will distribute Life Membership applications and National Alumni Association applications to every brother terminating his affiliation with the university, by the first meeting of the month, prior to the month of their leaving. 2) He will also give the above applications to Honorary members and Faculty KKPsi. 3) He will present an oral and typed report of the status of these applications at the last meeting of the semester. 4) With the CSR, he will send a permanent address list to the National Office. He will keep a second list that will contain no less than three addresses and telephone numbers, excluding school and summer addresses, of the above alumni. He will present both lists at the first meeting at which the new officers take office. 5) He will furnish the information in point 4 to the University Office of Advancement and ensure that they are flagged as KKPsi and Band Alumni. 6) He will keep on hand the most current Chapter Roster obtained from the National Office. 7) He will send, by e-mail and/or regular mail, newsletters to all members on the Chapter Roster for which he has addresses. The Alumni Secretary must be able to execute long range planning.  The joint newsletters are not something that happen overnight.  Since they have been sent out with regularity during the past couple of years, this means that our alumni and alumnae are beginning to expect them.  There is now a special form and presentation that accompanies our graduating brothers.  Every year, with the CSR, he sends our updated address list in to HQ and also presents copies of those lists to the chapter.  The office has evolved from solely a Zeta Beta office to a joint office and with us taking the lead, at least in the organization.  Again, because of good performance, it is an office that you cannot allow to slip back.  You owe it to yourselves as future alumni to see that the office continues to excel now. Who to elect as Alumni Secretary?  As with all officers, his record as an officer, speaks louder than anything.  If he was an average officer in their last office, he will probably be average in the office he is seeking.  If he did not perform all his duties in his last office, 20 years of watching officers says the probability is quite high that he will not care to perform all his duties in the office he is seeking.  Come election time, remember that talk is cheap and his actions have already spoken for him.  If he is a new brother, look at how he handled Membership Education.  The same idea applies.  Generally a great prospective makes a great officer.  Look for someone who has demonstrated that he is capable of 30-60-90 Long range planning.  Someone who knows how to work on a long-range project step by step and carry it all the way to completion.  He should be able to work with others and encourage cooperation from them.  Never give the office of Alumni Secretary as a consolation prize because the brother already lost to someone else for a prior elected office.  What he makes of the office this year, will determine in a large measure what kind of communication you receive when you graduate, because it is his example that the next Alumni Secretary will be following. Thoughts on the office of CORRESPONDING SECRETARY: To the Fraternal world of Kappa Kappa Psi, outside of Zeta Beta, the Corresponding Secretary IS Zeta Beta.  When he performs his job properly, we establish a rapport with many other chapters that might enable us to minister to them some day in the future.  In this day and time, it is 80% a being able to do it, and do it now type job.  Hitting the Reply Button!  He must not only be someone who likes to correspond, he should be someone who delights in corresponding.  When he checks his ZB email, he must be the type of person who will respond when he reads it and if it is more than anything other than congratulatory or casual correspondence should send a carbon copy to the listserv.  Communication is the key to Success. National Constitution: 6.209.. In addition, the (Corresponding) Secretary shall be responsible for all chapter correspondence. Guide to Membership: Corresponding Secretary Key Areas of Responsibility . Communicate with other chapters, especially those in your district. . Submit articles to The PODIUM (see page 41). . Submit articles to district publications. . Be sure that those in your chapter wishing to submit articles to The PODIUM or district publications are aware of all deadlines. . Prepare and submit the new officers’ list immediately following new officer installation. Use the on-line Chapter Information Change Form available at the National Headquarters web site (http://www.kkytbs.org/infochange.html). . If deemed appropriate, send out holiday greeting cards to those chapters in your district. ZB Constitution: Article III. Officers 3.05 Officers shall perform their duties to the fullest extent of their capabilities, remembering though, that they are a member first and an officer second. Striving to be a servant leader, Mark 9:35 shall be the foundation from which the officers Zeta Beta serve their brothers. Sitting down, Jesus called the Twelve and said, "If anyone wants to be first, he must be the very last, and the servant of all." ZB Bylaws: 3.35 The Corresponding Secretary will be the connecting link between the local chapter and the National Office. In addition to the duties set forth in Article VI, Section 2 of the National Constitution, Article III of the Chapter Constitution, and the Chapter Operations Handbook his duties will include the following: 1) He will correspond with all other chapters in the district when necessary and will keep a list of contacts for all District officers. 2) He will be responsible for submitting the primary articles to The Podium/News Notes and The New Alto by the appointed deadlines. He will present the articles to the chapter for their approval prior to sending them. 3) He will send the new officers list to the National Office immediately following elections in April. The Corresponding Secretary is what is called a proactive office.  He must be the one to take the initiative.  He should preemptively communicate with other chapters in the District.  Very Important.  Make sure everyone has access to a contact list for the District Officers.  He ought to submit a report every week telling who he has contacted and what about.  He does not have to write the article for The Podium  and The New Alto but he should have a hand in submitting the primary ones and be aware of any others that are submitted.  He is the appointed one to submit the new officer list to Nationals following elections.  April and November are his busiest months.  Below is a sample of one of his busiest days from the National Listserv and the replies he might have sent. 17 November 2003 The Sisters of Delta Sigma would love to say congrats to our newest actives: Kristi Carnahan, Christina Bobo, Stephanie Evans, Lisa Evans, Kirsti Ward, Becky Saxton, Kelly Hewt, Lindsey Ford We feel that these ladies are wonderful additions to the tradition of excellence in 114.  Alley-oop! The sisters of Tau Beta Sigma ~ Delta Sigma (He had the choice of replying to this email since it was announcing new members of TBS.) The Eta Iota chapter of Tau Beta Sigma at Delaware State University was installed yesterday, November 16, 2003 by Cathy Miles, our very own Northeast District Counselor. Northeast District President, Kianna T. Marzett, Vice-President of Membership Kortney Clarke, and many sisters of Epsilon Omega chapter at Morgan State University were in attendance. Please take time to welcome our newest sisters into the bond!  They have come a long way and the Northeast District is very excited for them. A very special thanks to Epsilon Omega for their role as the advising chapter. Congratulations Ladies! -- "TBS, NED...Far Apart, Close at Heart!" Kianna T. Marzett Tau Beta Sigma Northeast District President Eta Delta Chapter - Howard University (Since this is a chapter installation, he should send an actual card in addition to an email.  Because neither is given, he needs to contact the NED President and obtain that information) Dear Sister Kianna,  Hi, my name is Mr. Fratman, and I’m the Corr Sec from Zeta Beta, KKPsi at Howard Payne University.  Thank you for your announcement about Eta Iota’s installation.  Do you have a physical and an email address where we could send a personal congratulation to them?  Thanks for your help and have a great day! In the Bond, Corr Sec ZB KKPsi On behalf of the brothers of the Iota Chapter of Kappa Kappa Psi at Georgia Tech, I would like to welcome 9 new brothers to the family. Chris Broeschie, Adam Churney, Chris Keiser, Chris Lafferty, Ryan McDowell, Brad Robertson, Ta-Lee Shue, Michael Strohsnitter, Chrissy Warrilow They will serve the band and fraternity very well. AEA, Tim Stultz Secretary Kappa Kappa Psi - Iota Georgia Institute of Technology Brother Tim, oh behalf of the brothers of Zeta Beta at Howard Payne U., I would like for you to pass on our congratulations to your nine new brothers.  I am sure they will make a very fine addition to our family. AEA Corr Sec ZB KKPsi On behalf of the brothers of the Alpha Omega chapter of Kappa Kappa Psi at the University of Pittsburgh, I would like to announce the new active brothers that we have brought into our chapter on Sunday Nov. 16. Pete Dawida Jason Donovan We also have two new honorary brothers to add to our chapter who are great assets to both our band and our chapter, Peg Anderson and Judy Rusiski We would also like to thank those brothers from the Theta Gamma chapter of California University of Pennsylvania and the Kappa Rho Chapter of Duquesne who were in attendance. AEA, Rachel Niemiec Corresponding Secretary Kappa Kappa Psi-Alpha Omega University of Pittsburgh Brother Rachel, on behalf of the brothers of Zeta Beta at Howard Payne U., I would like to extend our congratulations to your two newest actives and honoraries.  Please tell them of our congratulations. AEA, Corr Sec ZB KKPsi On behalf of the Alpha Nu chapter of Kappa Kappa Psi at the University of Wyoming, I would like to announce our new actives as of Sunday Nov. 16th! Elin Anderson, Wes Isbell, Kylee Kern, Kelsey Lawrence, Kyle Mitchell Congratulations to all new brothers and sisters! Sarah Decker Historian KKY-AN Brother Sarah, The Brothers of Zeta Beta at Howard Payne U. would like to extend its congratulations to your five new actives.  We hope they will be fine additions to the Brotherhood. AEA, Corr Sec ZB KKPsi I am pleased to announce the initiation of the newest member of the Delta Eta Chapter of Tau Beta Sigma! Kelly Lozano, a French horn player from Laredo, TX, was initiated along with three other MC's from the Delta Tau chapter on Friday, November 14th. And to add to the list of thanks... I would like to thank the Delta Tau chapter for joining us for third degree.  It was a great experience and hopefully it wont be the last time we can do something like that.  It was a TON of fun hanging out with all of you Friday night and at the game and we all hope to see you again soon (and the guys too!)! A BIG thanks to Chris Foster, SWD President, and Misty, Alumni from Delta Tau, for taking time to drive down from Houston for Third Degree and for the game.  It was great to have had you here! And by the way Chris, that was a BIG sampler. In the Bond, Nicole "Canada" Burdick Vice President '03-'04 Delta Eta - TAMUK (Do not have to reply, TBS) The flipflops are only available in the black base and the blue strap. Michelle Bowling <shellybug01@YAHOO.COM> wrote: Could you please send me the information on TBS flip flops, how do I order them, when do I send the payment, and do they come in different colors? Thanks Michelle (TBS, Gamma Omicron chapter) (No reply) I would like to congratulate the new and old brothers of the Alpha chapter on their 3rd degree.  The ceremony was very beautiful with Dusty Brown and Alan Bonner as guest speakers.  It was great to see members of Alpha Rho there also. Congratulations to the 10 new brothers of Alpha.  May your paths be straight and you always hold to the ideals of KKY. AEA, Eric Baudais Alumni Alpha SWDAA member (No reply) Sisters of the NED,   Just a few reminders! 1.  You're probably starting to get all of your precinct information.  Don't forget to send it back by the deadline.  Try to get as much of your chapter to go as possible! 2.  The scrapbook is coming along nicely but I'd LOVE to have pictures from your chapter. Thanks a bunch! Dana Fentiman 2003-2004 NED VPSP (No reply) I regret to announce that the ZE family at Michigan State University lost a wonderful Brother.  Allen Larsen passed away after a long battle with MS early this semester.  While a graduate student at MSU, Allen was an active member of Kappa Kappa Psi.  He graduated in 2001 with his Master of Music Composition and was a successful and active composer.  Allen was an incredible person with a wonderful personality and a great outlook on life, and he will be terribly missed.  A Memorial Ceremony will be held in Allen’s honor on Sunday, November 23, 2003, at 3:00 pm.  The ceremony will be held in room 120 of the Music Building on Michigan State University’s campus in East Lansing, MI.  All are welcome to attend, whether you knew Allen or just wish to help us celebrate the life of an inspiring person.  There will be dinner reservations after the ceremony for anyone who wishes to join us. If you have any questions, please feel free to contact me at franzena@msu.edu.  Housing is available for anyone who needs it, both Saturday and Sunday nights.  If possible, please let me know if you plan to attend so I can have a count for flowers and dinner. Thank you! ITB, Amy Franzen (Dear Brother Amy, the brothers of Zeta Beta at Howard Payne U. would like to extend our sympathies to you, the family of brother Allen, and the brothers of Zeta Epsilon.  I’m sure he contributed richly to many people.  Please know that our chapter will be keeping you in our prayers. In the Bond, Corr Sec ZB KKPsi The Alpha Chapter of Kappa Kappa Psi at Oklahoma State University would like to congratulate our newest brothers of the Zeta Zeta membership class! Danny Blythe – Horn, Ivey Childs – Flute, Tiffany Dougherty – Clarinet, Tara Elder - Flute/Colorguard, Blake Forcina – Trumpet, Stephen Gaither – Trombone, Ryan Henigman - Alto Sax, Amy Rivera – Flute, Kelly Stalcup – Clarinet, Holly Tetreault - Percussion We love you guys! AEA, Alicia Guinn (A little more detailed reply might be needed since it is a chapter within the SWD.) Brother Alicia, the brothers of Zeta Beta would also like its congratulations passed on to the Zeta Zeta class at Alpha.  You seemed to have covered a good cross section of the band.  Hey, if its possible, would you mind emailing me their individual email addresses?  I would not mind sending individual congratulations to each of them.  I’m sure they are going to make a fine addition to Alpha.  Once again, congratulations! AEA, Corr Sec ZB KKPsi Who to elect as Corresponding Secretary?  As with all officers, his record as an officer, speaks louder than anything.  If he was an average officer in their last office, he will probably be average in the office he is seeking.  If he did not perform all his duties in his last office, 20 years of watching officers says the probability is quite high that he will not care to perform all his duties in the office he is seeking.  Come election time, remember that talk is cheap and his actions have already spoken for him.  If he is a new brother, look at how he handled Membership Education.  The same idea applies.  Generally a great prospective makes a great officer.  Fraternally, in the big picture, this is perhaps the most important office.  Doing this office right can help lead Zeta Beta to the Chapter Leadership Finalist again.   The brother elected should be someone who gets it done then, right then, not someone who puts it off.  Procrastination is not a quality for this office.  He must also be someone who is well grounded and stable in his thoughts, not inclined to send a stupid response to another.  Never give the office of Corresponding Secretary as a consolation prize because the brother already lost to someone else for a prior elected office.  He will be Zeta Beta to many other chapters.  It stands as a matter of course, that he should be an ardent spell checker, and one who regularly rereads his emails before he sends them.  He not only must be willing to reply, but be willing to initiate and open up avenues of communications with other chapters, district and national officers.  Lastly, elect someone who you know will keep and present his correspondence.  Zeta Beta needs to know what it is saying to the rest of the Fraternity. Thoughts on the office of RECORDING SECRETARY: The Recording Secretary is not just a minute keeper; he is the Historian of the present, the archivist of the present.  While The Corresponding Secretary handles communication between chapters and fraternally, and the Alumni Secretary handles communication with Alumni, the Recording Secretary handles communication within the chapter and many times within the school.  Minutes are one of the most vital of all things that a chapter should be concerned about.  Have we had an attendance policy before?  Did it work?  It should be in the minutes.  Your Rec Sec tells the chapter what it did, when it did it, and why it did it.  From the National Constitution: 6.209 The Secretary shall record the minutes of all meetings of the chapter and shall sign all contracts and other instruments of business incurred by the chapter. The Secretary shall maintain a permanent record of each member of the chapter including name, address, telephone number, chapter roster number, and instrument played. From the Guide to Membership: Recording Secretary Key Areas of Responsibility . Record minutes of chapter meetings. . Type and distribute minutes according to chapter constitution regulations. . Take attendance at all activities and events. . Compile and distribute chapter roster or membership directory. . Maintain a permanent record of each member of the chapter. Include name, school and home addresses, chapter number, and instrument played. From the ZB Consitution: Article III. Officers 3.05 Officers shall perform their duties to the fullest extent of their capabilities, remembering though, that they are a member first and an officer second. Striving to be a servant leader, Mark 9:35 shall be the foundation from which the officers Zeta Beta serve their brothers. Sitting down, Jesus called the Twelve and said, "If anyone wants to be first, he must be the very last, and the servant of all." From the ZB Bylaws: 3.30 The Recording Secretary and will be responsible for keeping all brothers informed of chapter activities. In addition to the duties set forth in Article VI, Section 2 of the National Constitution, Article III of the Chapter Constitution and the Chapter Operations Handbook his duties will include the following: 1) He will accurately record all items during a meeting and will distribute these minutes by e-mail to the active members, the sponsor, the band director, and the dean of the school of Music. 2) He will keep a record of all and every chapter activity and show attendance at these events. This record will be up to date and ready to be viewed at any Chapter meeting. 3) At the beginning of the fall semester, and upon induction of any new members, he will distribute a membership directory listing their status, the date of initiation and all material required in the permanent record as according to the National Constitution. This directory will be dated. 4) He will keep a permanent record of each member, which in addition to the required materials will include a short biography, major/minor, and school achievements. The Recording Secretary is responsible for correspondence within the chapter and school.  He takes minutes, sends them out to the listserv and is supposed to send these minutes out to others.  It is suggested that he, or the President, write a synopsis of the meeting and send that out in addition to the minutes, since, if you’re not actually at the meeting, many times you do not understand what is going on.  Also, the tone of minutes sent to the listserv is not always the tone you want sent to your honorary brothers on the faculty.  He is responsible for a membership Directory, which should not only have things required by the NC, but should be expanded upon as well to include other things that the brotherhood would like to know about each other.  (i.e. telephone numbers, home address, and number, favorite kind of pie, etc….)  In keeping a permanent record of each member, he ensures that any brother or prospective could look at this book and know a good deal about any alumnus.  Who to elect as Recording Secretary?  As with all officers, his record as an officer, speaks louder than anything.  If he was an average officer in his last office, he will probably be average in the office he is seeking.  If he did not perform all his duties in his last office, 20 years of watching officers says the probability is quite high that he will not care to perform all his duties in the office he is seeking.  Come election time, remember that talk is cheap and his actions have already spoken for him.  If he is a new brother, look at how he handled Membership Education.  The same idea applies.  Generally a great prospective makes a great officer.  Contrary to most beliefs, a Recording Secretary does not have to have good penmanship.  He will be reading his own handwriting and transcribing it.  However, he likely needs to be able to write at a decent speed, even if he is only jotting down notes.  He should be a brother who can keep his mind on two things at once, taking part in the meeting, and writing everything down.  Never give the office of Recrding Secretary as a consolation prize because the brother already lost to someone else for a prior elected office.  The person you elect needs to have demonstrated the best in attendance at meetings and functions, because his job in part will require his presence to be done well.  He will need to be fairly active on the listserv due to posting the minutes and reminding the chapter of upcoming chapter activities.  He must be a person who will do his job at the time it is happening and present a thorough set of minutes to the chapter.  Ask anyone who wants to run if they are interested in allowing the chapter to know just what went on in a meeting and who was there. Thoughts on the office of TREASURER: The Treasurer is important.  Really Important.  Turn all your money over to someone for an entire year.  He is in charge of not one, but three accounts.  He has to be oh so dependable, mature, and sociable.  He must not be a type who gets flustered.  But he is not limited to just getting a check req cut.  Just as important, he must keep good books.  The chapter would have been so far ahead if they could have looked back all these years at fundraisers and known how well they worked, or if we even ever had them.  Treasurers must be brothers who can stay on top of things. From the National Constitution: 6.210 The Treasurer shall control the receipts and disbursements of all monies of the chapter, and shall submit recommendations concerning the financial policies of the chapter as may be required. The Treasurer shall sign all checks for monies disbursed and shall prepare and be responsible for keeping records of all chapter finances. From the Guide to Membership: Treasurer Handling money is always a tremendous responsibility, but handling other people’s money represents an even greater responsibility. By electing you, your fellow members are implying that you are one person they feel would be punctual, persistent and fair in collecting, disbursing, maintaining and accounting for their funds. It cannot be emphasized enough that the treasurer must stay current with the bookkeeping procedures he/she has agreed to undertake. You must post receipts and disbursements on a regular basis. It is suggested that you collect and submit your membership dues and chapter fees to avoid a 25% late fee later. Technically, your chapter is not activated for the year until your Chapter Fee and Member Dues have reached the National Headquarters. Chapters are placed on probation by the National Headquarters for failure to pay Chapter Fee and Member Dues by the SEPTEMBER 30 deadline. The enclosed material will answer many of your questions but please do not hesitate to let us know when you need help. Copies of your chapter ledger sheet, statements, and other material on file at the National Headquarters, are available to you. We are accountable to you at all times. Together, we can keep all financial transactions working for the benefit of both the chapter and the National Organizations program of “Building Better Bands.” As Treasurer your responsibility and obligations of your office cannot be over emphasized. The following suggestions are made in an attempt to assist you with your many responsibilities. When in doubt, ask other chapter officers and/or your chapter sponsor for advice. Key Areas of Responsibilities Chapter Operations . Control the receipts and disbursements of all monies of the chapter. . Submit recommendations concerning the financial policies of the chapter as may be required. . Sign all checks for monies disbursed. To protect your chapter’s funds, be sure your chapter checking account has at least two people designated to sign all checks. You might choose to have the chapter president, chapter treasurer, and chapter sponsor as authorized signatures. . Although most banks will allow you to apply for ATM cards, do not apply for them in order to ensure the safety of your chapter funds. . Be responsible for keeping records of all chapter finances. If possible, use a computer program such as QuickBooks. . Retain a copy of every financial transaction. . Provide chapter financial report at each meeting. . Contact your University Accounting Services early enough to requisition funds (where applicable) before deadline. National Operations . Submit the annual Chapter Fee and Membership Dues by SEPTEMBER 30. Failure to submit dues within 30 days of deadline will result in a 25% late fee. . Submit the Initiate Registration Form with Initiate Fees within 30 days of initiation. Failure to submit dues within 30 days of deadline will result in a 25% late fee. . Properly use all National Headquarters forms and retain a copy for chapter files. . Prepare supply orders. Be sure to include the full payment with order. From the National Constitution 6.210 The Treasurer shall control the receipts and disbursements of all monies of the chapter, and shall submit recommendations concerning the financial policies of the chapter as may be required. The Treasurer shall sign all checks for monies disbursed and shall prepare and be responsible for keeping records of all chapter finances. From the Zeta Beta Constitution: Article III. Officers 3.05 Officers shall perform their duties to the fullest extent of their capabilities, remembering though, that they are a member first and an officer second. Striving to be a servant leader, Mark 9:35 shall be the foundation from which the officers Zeta Beta serve their brothers. Sitting down, Jesus called the Twelve and said, "If anyone wants to be first, he must be the very last, and the servant of all." From the ZB Bylaws: 3.40 The Treasurer will be in charge of all monies received and disbursed by the Chapter. In addition to the duties set forth in Article VI, Section 2 of the National Constitution, Article III of the Chapter Constitution, and the Chapter Operations Handbook, his duties will include the following: 1) He will send all National dues to the National Office with a postmark of no later than September 15th. 2) He will prepare and present a report at every meeting, in oral and typed form, of monies received and disbursed and this report will be included in the Document Record. 3) At the first meeting in September, he will present a budget that will include: Conservative expected receipts One planned fundraiser a month Expected Disbursements for Supplies, District Convention, Chapter Banquet, M.E., Supplies, Misc. Awards, etc.... He will incorporate any suggestions approved by the majority of the chapter, and at the following meeting will present a budget for the approval by ¾ vote of the chapter. 4) He will not reimburse any expenditure by members of the chapter unless they have been submitted and pre-approved in writing by him and either the Sponsor or the President, with the exception being one that is pre-approved by the President and the Sponsor. An amount of approval will be set in both instances and reimbursement over the pre-approved amount will be at the discretion of a majority vote. 5) He will not complete, coordinate, or send forms with the exception that he shall fill out the financial portion of the CSR by the first meeting at which the new officers take office. If it includes money, then more than likely it comes under the office of the Treasurer.  He should present a report at every meeting, sign check requisitions, present a budget of a 75% approval, and work with anything financial.  He has the right to refuse reimbursements that do not meet the bylaws.  The chapter as a whole would have to approve it.  He must have his records ready, and turn them over to be audited before school lets out.  It is impossible for an auditor to do his work properly if the materials are not there and the brother is not available to answer questions.  Through the three accounts, Zeta Beta and Delta Upsilon run an average amount of $15,000 every year!  A major part of his job is ensuring that those records are neat and in order, and ready to be understood.  Below is the audit for the Contest Account for the year of 2001-2002.  It is not as detailed as the original, but gives a brother an idea of how it should be done. ZBDYContest Account 2001-2002 Account #1-00000-2608 Audit Complete - 30 July 2002 DATE ITEM DESCRIPTION PAID TO: AMOUNT BALANCE $1,000.00 08/02/01 85070 Avery Labels 5260 Greenwood Office ($12.25) $987.75 08/03/01 85106 9x12 Envelopes Greenwood Office ($63.84) $923.91 08/07/01 5182 Printing for Mar Cntst Quick Print ($133.00) $790.91 08/22/01 SAveritt Prima Pasta Sally Averitt ($259.80) $531.11 10/31/01 186-1 Post Office Charges ($0.34) $530.77 12/31/01 240-3 Univ Serv Req ($5.40) $525.37 01/30/02 263-1 December Postage ($87.04) $438.33 01/31/02 267-1 Univ Serv Charge ($43.75) $394.58 01/31/02 284-2 USPS Charges ($40.94) $353.64 02/08/02 SKennedy Contest Expense Sarah Kennedy ($300.00) $53.64 02/12/02 389-3 TBS/KKYContest Acct $125.00 $178.64 04/24/02 TBS/KKYContest Acct $1,465.00 $1,643.64 04/25/02 TBS/KKYContest Acct $635.00 $2,278.64 04/29/02 TBS/KKYContest Acct $725.00 $3,003.64 04/30/02 TBS/KKYContest Acct $30.00 $3,033.64 04/30/02 1080-2 TrnFdsPerBob ($100.00) $2,933.64 04/30/02 389-3 USPS&BusnsRPLYApr ($2.38) $2,931.26 04/30/02 27226 Medals for Contest Southwest Emblem ($840.00) $2,091.26 05/01/02 TBS/KKYContest Acct $530.00 $2,621.26 05/01/02 SKennedy Cntst supply/judges Sarah Kennedy ($350.00) $2,271.26 05/07/02 AStephens Judge/Solo Contest Annette Stephens ($50.00) $2,221.26 05/07/02 ATuck Judge/Solo Contest Andrew Tuck ($50.00) $2,171.26 05/07/02 DJohns Judge/Concert Contst Darin Johns ($150.00) $2,021.26 05/07/02 PWalker Judge/Concert Contst Paul Walker ($150.00) $1,871.26 05/07/02 RHartman Judge/SightReading Robert Hartman ($150.00) $1,721.26 05/07/02 SAveritt Judge/Solo Contest Sally Averitt ($50.00) $1,671.26 05/07/02 WGideon Judge/Concert Contst Wendell Gideon ($150.00) $1,521.26 05/08/02 TBS/KKYContest Acct $140.00 $1,661.26 05/10/02 TBS/KKYContest Acct $150.00 $1,811.26 05/15/02 TBS/KKYContest Acct $835.00 $2,646.26 05/21/02 1092-4 TrnFdsCovrCarRental ($500.00) $2,146.26 05/22/02 TBS/KKYContest Acct $656.73 $2,802.99 05/29/02 TBS/KKYContest Acct $150.00 $2,952.99 05/29/02 416-5 Dr. Amy Rosine ($64.59) $2,888.40 05/29/02 416-6 Dr. Thomas Woods ($64.59) $2,823.81 05/29/02 416-7 Dr. Robert Bicknell ($64.59) $2,759.22 05/29/02 420-6 Lacey Thames ($53.83) $2,705.39 END OF FISCAL YEAR $2,705.39 05/03/02 Trophies Brownwood Trophy ($761.00) $1,944.39 06/04/02 PC Judge Solo/Ensemble John Timpani ($50.00) $1,894.39 07/30/02 TrnFdsPerBob Yearly Trn to Joint ($1,394.39) $500.00 CURRENT BALANCE as of 08/01/2002 $500.00 Spring Contest Expenses, Receipts, and Profit made:   Deposits and Receipts $5,941.73   Medals & Trophies ($1,601.00)   Judges ($1,247.60)   Food & Supplies ($600.00)